Privacy Policy

DigiPen (USA) Corporation, dba DigiPen Institute of Technology ("DigiPen") respects the privacy of people who visit our web site, www.digipen.edu, and other DigiPen sites (individually and collectively referred to herein as the "Site").

This Privacy Policy reflects the current information practices of DigiPen. If you have questions or concerns about this policy, please contact us at privacy@digipen.edu. This Privacy Policy applies solely to information collected by the Site.

Information Collection, Sharing, and Use

DigiPen may collect personal information from users of the Site. DigiPen may also use automated technologies on the Site, such as cookies, to collect non-personally identifiable information about you, such as your IP address or the type of browser you use. A "cookie" is a piece of data stored on the device from which a user accesses the Site and which contains information about the user. Cookies enable DigiPen to recognize you when you revisit the Site and can provide you the benefit of not having to reenter certain information, such as your email address, because the information is stored in the cookie. DigiPen may also use cookies to better operate the Site and help improve web site usage by collecting information such as your IP address, domain name, and operating system. Your browser may include a feature which can be set to alert you of cookies. You do not have to accept all cookies sent to you by the Site. However, you may not be able to use some of the features of the Site if you elect to reject a particular cookie.

We only have access to or collect personal information that you voluntarily supply us with. We will not sell or rent this information to anyone. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, or as required by law. For example, DigiPen may disclose personal information to third parties (including without limitation, governmental agencies) if required to do so by law or based on the good faith belief that such action is necessary to: (i) conform to the edicts of the law or comply with legal process; (ii) protect and defend the rights or property of DigiPen or its agents or contractors; or (iii) act in urgent circumstances to protect the personal safety of users of DigiPen, the Site, or the public.

Unless you ask us not to, we may contact you in the future to tell you about our programs, upcoming events, educational opportunities, special announcements, or changes to this Privacy Policy. The information we collect from you will be used solely for the purpose intended. For example, if you provide us with admission information, we will use that information for admission purposes. DigiPen may also use the information collected through the Site to: respond to requests for information; improve our Site; or enforce the terms of use for our Site. With respect to tuition, housing, and related payments, DigiPen uses Tuition Management Systems "TMS". Information collected by TMS is subject to their privacy policy, which is available at this link and in the footer of the TMS payment page: https://digipen.afford.com/PPT/MakeAPayment. With respect to payment processing, including application fees, enrollment fees, ProjectFUN related payments and apparel purchases, DigiPen uses Cybersource and Shopify as third party payment processors and the submission of your payment information will be subject to the terms of their privacy policies, which can be found on their websites.

Your Access to and Control Over Information

You may opt out of marketing communications from us at any time by contacting us via the email address or phone number given below or by following "unsubscribe" steps for email, as appropriate. At your request, we will remove your personal information from our files.

Security

You are solely responsible for maintaining the secrecy of your passwords or any account information. Please be careful and responsible whenever you are online. While we strive to protect your personal information, DigiPen does not ensure or warrant the security of any information you transmit to us, and you do so at your own risk.

Third-Party Sites and Links

You may access third-party web sites through this Site, and those third-party web sites may collect personal information about you. This Privacy Policy does not cover the information practices of third-party web sites. If you have any questions about the personal information collected by third-party web sites, including how they collect and use personal information, you should contact the third-parties directly. We are not responsible for the content or privacy practices of other sites.

Children's Privacy

The Site is not intended for or directed to children under the age of 13. Any person who provides their information to DigiPen through the Site represents to DigiPen that they are 13 years of age or older.

Updates

Our Privacy Policy may change from time to time, without notice, and all updates will be reflected on these pages. If you have any questions about our Privacy Policy, please contact us immediately via telephone at 425-895-4438 or via email at privacy@digipen.edu.


EU-U.S. Privacy Shield Policy

This Privacy Shield Policy ("Policy") applies to all personal information received by DigiPen (USA) Corporation, d/b/a DigiPen Institute of Technology ("DIT", "we", "our", or "us") in the United States from the European Economic Area (EEA) (which includes the member states of the European Union (EU) plus Iceland, Liechtenstein and Norway). This Policy sets out our practices for collecting, using, maintaining, protecting and disclosing that personal information.

Definitions

For purposes of this Policy, the following definitions shall apply:

"Agent" means any third party that collects or uses personal information under the instructions of, and solely for, DIT or to which DIT discloses personal information for use on DIT's behalf.

"DigiPen Institute of Technology" means DigiPen (USA) Corporation, d/b/a DigiPen Institute of Technology, DigiPen Housing LLC, and any predecessors and successors in the United States.

"Personal information" means any information or set of information that identifies or could be used by or on behalf of DIT to identify (together with other information) a living individual. Personal information does not include information that is anonymized or aggregated.

"Sensitive information" means any personal information that reveals race, ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, information that concerns health or sex life, and information about criminal or administrative proceedings and sanctions.

EU-U.S. Privacy Shield

DIT participates in and complies with the EU-U.S. Privacy Shield Framework ("Privacy Shield") as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries. DIT has certified that it adheres to the Privacy Shield Principles of Notice, Choice, Accountability for Onward Transfers, Security, Data Integrity and Purpose Limitation, Access, and Recourse, Enforcement, and Liability, which are the basis for the principles of this Policy. If there is any conflict between this Policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view DIT's certification, please visit https://www.privacyshield.gov/.

Principles

Notice

DIT receives personal information about individuals in the EEA collected by DIT and its affiliates. This personal information may include basic contact information like name and email address for current and prospective students, as well as billing and academic information of current students such as classes taken and grades.

DIT uses this information to provide our educational services, support for such services, for billing, for marketing communications, and to correspond with students and faculty. This information also facilitates our affiliates' and franchisees' services.

DIT also receives information about employees of DIT's subsidiaries who are located in the European Union, and which is transferred in the context of the employment relationship. DIT uses this information for internal employment and human resources purposes. DIT commits to cooperate in investigations by and to comply with the advice of competent EU authorities.

DIT will subject all personal information received via the Privacy Shield to its Privacy Principles.

DIT is subject to the investigative and enforcement authority of the Federal Trade Commission (FTC), is obliged to disclose personal information in response to lawful requests by public authorities, for law enforcement and national security purposes, and has potential liability for onward transfers to third parties.

Additionally, an individual may be allowed to invoke binding arbitration to resolve disputes under certain limited conditions. More information is available in the Dispute Resolution section below.

Choice

DIT will offer individuals the opportunity to choose whether their information is to be used for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. An individual may opt-out of such uses of their personal information by contacting us at the address given below. DIT does not disclose personal information to non-agent third parties. If this changes, DIT will offer an opt-out to individuals.

DIT will not use sensitive personal information for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual unless DIT has received the individual's affirmative and explicit consent (opt-in). DIT will treat as sensitive any personal information received from a third party where the third party identifies and treats it as sensitive.

Data Integrity

DIT will use personal information only in ways that are compatible with the purposes for which it was collected or subsequently authorized by the individual. DIT will take reasonable steps to ensure that personal information is relevant to its intended use, accurate, complete and current.

Transfers to Agents

DIT contracts with third parties who perform business functions on our behalf. DIT uses these third parties to manage tuition, housing, and related payments, as well as fee processing. These entities may have access to personal information if needed to perform their functions for DIT. DIT does not disclose personal information to non-agent third parties.

For information received under the Privacy Shield, DIT will require its agents to safeguard personal information consistent with this Policy by contract, obligating the agent to provide at least the same level of protection as is required by the Privacy Shield Principles.

Under certain circumstances, DIT may bear liability for onward transfers of personal data where its agent processes personal data inconsistent with the Privacy Shield Principles, unless DIT proves that it is not responsible for the event giving rise to the damage.

Access and Correction

Upon request, DIT will grant individuals reasonable access to personal information that it holds about them. In addition, DIT will take reasonable steps to permit individuals to correct, amend, or delete information that is demonstrated to be inaccurate or incomplete. An individual may request to access their information, or otherwise correct, amend, or delete their information by contacting us at the address given below.

Security

DIT will take reasonable and appropriate precautions to protect personal information in its possession from loss, misuse and unauthorized access, disclosure, alteration and destruction.

Enforcement

DIT will conduct compliance audits of its relevant privacy practices to verify adherence to this Policy. Any employee that DIT determines is in violation of this policy will be subject to disciplinary action.

DIT is subject to the investigative and enforcement authority of the FTC.

Dispute Resolution—Privacy Shield

In compliance with the Privacy Shield, DIT commits to resolve complaints about your privacy and our collection or use of your personal information. EU individuals with inquiries or complaints regarding this Policy should first contact DIT at the address given below. DIT will investigate and attempt to resolve complaints regarding use and disclosure of personal information by reference to the principles contained in this Policy.

DIT has further committed to refer unresolved privacy complaints under the Privacy Shield Principles to the Council of Better Business Bureaus ("BBB"). If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed, please visit the BBB web site at http://www.bbb.org/EU-privacy-shield for more information and to file a complaint. Under certain limited conditions, an individual may be able to invoke binding arbitration as provided under the Privacy Shield to address an otherwise unresolved complaint.

Where applicable to the employment relationship, DIT agrees to cooperate and comply with the EU data protection authorities (DPAs) regarding the unresolved complaints of employee of European-affiliated companies who are located in the EU. Such employees may direct complaints about their personal information to their respective DPA. For the contact information for your country's DPA, please contact us at the address given below.

Contact Information

Questions regarding this Policy should be submitted to DIT by mail to:

DigiPen Institute of Technology
9931 Willows Rd NE
Redmond, WA 98052
Or by e-mail to: privacy[at]digipen[dot]edu

Limitations & Changes

We may also be required to disclose an individual's personal information in response to a lawful request by public authorities or in connection with a legal obligation. Adherence by DIT to these Privacy Shield Principles may also be limited to the extent necessary to meet national security, public interest or law enforcement obligations, and to the extent expressly permitted by an applicable law, rule or regulation. This Policy may be amended from time to time, consistent with the requirements of the Privacy Shield. The amended Policy will be made publicly available via DIT's website.


Cookie Policy

This policy describes the use of cookies and other technologies. Like many websites, DigiPen uses first-party cookies and third-party cookies on www.digipen.edu and their subdomains (the "Sites"). By using DigiPen's Sites, you consent to our use of cookies and other technologies as described below.

What are cookies?

Cookies are text files containing small amounts of information which are downloaded to your computer or mobile device when you visit a website or mobile application. Cookies are then sent back to the originating site on each subsequent visit, or to another site that recognizes the cookies.

How to Manage Your Cookie Preferences

Most web browsers allow you to modify and manage your browsing preferences. You can modify your web browser to refuse cookies or to delete certain cookies. You may be able to manage other technologies in the same way that you manage cookies using your browser's preferences. On your mobile device, you may also have a "Limit Ad Tracking" setting (on iOS devices) or a setting to "Opt out of Interest-Based Ads" (on Android) which allows you to limit the use of information about your use of apps for purposes of serving ads targeted to your interests.

There is no accepted standard on how to respond to Do Not Track signals, and DigiPen does not respond to such signals. Rather, you may visit aboutads.info to receive more information about the collection and use of information about your online activities for online behavioral advertising or to learn how to opt out of having your data used for online behavioral advertising by Digital Advertising Alliance (DAA) participating companies. European users can also visit youronlinechoices.com to learn how to opt out of having their data used for online behavioral advertising by European Interactive Digital Advertising Alliance (EDAA) member companies.

Please note that if you choose to block cookies, you may impair our Sites or prevent certain elements of our Sites from functioning. Also, if you delete your cookies in the future you will need to opt again and if you use multiple web browsers, you may need to opt again.

Please note that even if you opt out using the mechanisms above, you may still receive advertisements when using DigiPen's Sites.

Types of Cookies and Technologies Used

First-Party Cookies

DigiPen uses a number of first-party cookies, most of which expire when the user's browser is closed. Generally, these cookies help to store user information (i.e. language preferences) or ensure that users are aware of specific events related to their campus.

Third-Party Cookies

DigiPen uses the following third-party technologies:

  • Google Analytics
    We use Google Analytics to track the behavior of website visitors. Their third-party tracking cookies are used on all of our sites and subdomains and provide us with information used to learn where our visitors are coming from (e.g., traffic sources), how visitors interact with our site (e.g., how many pages they view, how long they stay during a visit, etc.), what kind of devices are used to access our site, etc. We use this data in aggregate to analyze the effectiveness of our website and to improve user experience. We do not track user demographics (this is an opt-in feature for Google Analytics customers). Our sites are still functional for users who choose to disable this cookie. Analytics cookies used by Google are persistent cookies that expire after two years.
  • Adobe Typekit
    We use Typekit (from Adobe) to display specific typefaces on the Sites. Adobe uses cookies within Typekit to collect information about the fonts and typography being served on our sites and to track usage statistics. The information collected is used for the purposes of billing and compliance, and may include the following:
    • Fonts served
    • Kit ID
    • Account ID (identifies the customer the kit is from)
    • Service providing the fonts (e.g., Typekit or Edge Web Fonts)
    • Application requesting the fonts (e.g., Adobe Muse)
    • Server serving the fonts (e.g., Typekit servers or Enterprise CDN)
    • Hostname of page loading the fonts
    • The amount of time it takes the web browser to download the fonts
    • The amount of time it takes from the web browser downloading the fonts until the fonts are applied

More information is available here: Adobe Cookie Policy.

  • AddThis (tool for integrating social media)
    We use AddThis in select areas of our Sites to facilitate sharing of our content on social media. All social media plug-ins and tools use cookies any time a user chooses to share content to social media, using one of those plug-ins or services. AddThis also uses cookies to track information about the sites a user visits once their cookie is set. They use this information to serve targeted ads on other sites. Our sites do not use re-marketing or display advertising. Users can opt out of the AddThis double-click advertising cookie, but that is only accomplished through the use of another cookie. For more information, see their Privacy Policy.
  • ClickDimensions
    ClickDimensions is a cloud-based marketing automation platform that uses cookies to provide information about site visitors including amount of time spent on a page and names of pages visited. This information is anonymous until a visitor requests information and opts into our email marketing list, at which time their anonymous browsing history will be linked with their record.
  • YouTube
    DigiPen embeds videos from our official YouTube channel using YouTube's privacy-enhanced mode. This mode may involve the use of cookies. To find out more please visit YouTube's embedding videos information page.

Questions or Comments

If you have any questions or comments about this policy, please contact us at privacy[at]digipen[dot]edu.

Effective Date: [05-15-2018]